General
1Which pre-onboarding checklist should I complete?
The "Prepare for your first day" page of this website explains which pre-service training you should complete. Anyone who will be working directly with youth, regardless of whether it is in a paid capacity or not, will complete the training for youth-serving staff. This includes volunteers, interns and those in contracted roles.
If you will be primarily working in an administrative role (non-Club location), please check your email for training instructions.
If you will be primarily working in an administrative role (non-Club location), please check your email for training instructions.
2I'm having trouble accessing the online training. What should I do?
It is very important that you complete your pre-onboarding checklist prior to your first day of work! Please use the help documents below and do not hesitate to contact Human Resources at hr@bgctnv.org if you are still having trouble.
For help accessing Spillett Leadership University resources, please see this help document
For help accessing TCCOTS resources, please see this help document
For help accessing the BGCTNV Online Training resource, please email Jessica Sander
For help accessing Spillett Leadership University resources, please see this help document
For help accessing TCCOTS resources, please see this help document
For help accessing the BGCTNV Online Training resource, please email Jessica Sander
3How do I know if I need to complete the SIDS training?
Only employees assigned to work in a pre-K setting are required to complete the SIDS training. Likely, you either applied to and were hired specifically to a pre-K role or this information would have been shared with you during your interview process. If you are still unsure, please reach out to your hiring manager for confirmation.
4Why are there so many trainings to complete before starting?
That's a great question!
Because our Boys & Girls Clubs receive state and federal funding, we must comply with all health and safety training requirements laid out by various state and federal agencies (such as the TN Department of Education, the TN Department of Human Services, and the Child Care Development Fund, to name a few). Many of these agencies require employees to complete numerous trainings BEFORE working directly with children. We have done our best to simplify the process, but we understand it is a lot for new employees to complete on their own.
Please use the provided checklists to keep track of your progress. We estimate it will take you approximately 7-8 hours to complete all of these trainings. You will be paid for 8 hours worth of work on one of your first paychecks!
Because our Boys & Girls Clubs receive state and federal funding, we must comply with all health and safety training requirements laid out by various state and federal agencies (such as the TN Department of Education, the TN Department of Human Services, and the Child Care Development Fund, to name a few). Many of these agencies require employees to complete numerous trainings BEFORE working directly with children. We have done our best to simplify the process, but we understand it is a lot for new employees to complete on their own.
Please use the provided checklists to keep track of your progress. We estimate it will take you approximately 7-8 hours to complete all of these trainings. You will be paid for 8 hours worth of work on one of your first paychecks!
Policies
1What is the dress code?
Employees working in a Program Area (Club):
NOT accepted:
All full-time staff:
NOT accepted:
- BGCTNV polo shirt, collared shirt or t-shirt (one will be provided).
- Khaki, black or navy pants, capris or shorts. Shorts must come to the knees; pants and shorts must fit appropriately.
- Closed-toed shoes or tennis shoes.
- Nametag (one will be provided).
- Plain jeans are acceptable on Fridays.
NOT accepted:
- Cargo pants, leggings, sweatpants or yoga pants.
- Offensive/inappropriate tattoos.
- Monday - Thursday: business casual; Club Directors must wear long pants.
- Friday: may wear jeans with a BGCTNV shirt.
NOT accepted:
- Cargo pants, leggings, sweatpants or yoga pants.
- Offensive/inappropriate tattoos.
2What is the cell phone policy?
Cell phones are not to be used during the delivery of direct services. Direct services include, but are not limited to: supervising youth, driving, and/or during meetings and trainings.
When in direct supervision of youth, staff members are requested not to use their phones for personal communication, including texting. The phone must be kept on silent or vibrate during direct service delivery unless it is being used as a supervisor-approved tool for the performance of duties.
When in direct supervision of youth, staff members are requested not to use their phones for personal communication, including texting. The phone must be kept on silent or vibrate during direct service delivery unless it is being used as a supervisor-approved tool for the performance of duties.
3What is the social media policy?
Because the BGCTNV serves underage youth, employees may not post pictures or member information on social media. In addition, employees should not "follow," "friend" or otherwise interact with any Club member via personal social media accounts.
A description of the full social media policy is located in the Employee Handbook.
A description of the full social media policy is located in the Employee Handbook.
Benefits
1When am I eligible to enroll in health benefits?
Full-time staff are eligible for health benefits after a 60 day waiting period.
2What are my 401(k) options?
Employees who are 21 years of age and have completed one year of continuous employment with BGCTNV are eligible to participate in the 401(k) retirement plan. Eligible employees receive a discretionary match from the organization. All employee contributions through salary deferrals are 100% vested.
Vesting schedule for employer contributions is based on years of service:
Vesting schedule for employer contributions is based on years of service:
- Less than 3 years......0%
- 3 years or more....100%
3Where can I learn more about company perks and discounts?
See the Benefits page for more details on employee benefits.
4Where can I learn more about training opportunities?
All BGCTNV employees have access to Spillett Leadership University (SLU), a free training and professional development resource created and maintained by the Boys & Girls Clubs of America organization. Upon starting, employees will receive login credentials to access the various training resources housed on SLU.
In addition, BGCTNV offers regular all-staff training days throughout the year focused on programming, professionalism, data and reporting and a variety of other critical topics.
In addition, BGCTNV offers regular all-staff training days throughout the year focused on programming, professionalism, data and reporting and a variety of other critical topics.
Payroll
1What are the paid holidays?
- New Year's Day - January 1
- Martin Luther King Jr. Day - Observed 3rd Monday in January
- Memorial Day - Observed last Monday in May
- Juneteenth - Observed June 19th
- Independence Day – July 4
- Labor Day - Observed 1st Monday in September
- Thanksgiving Day - Observed 4th Thursday in November
- Day after Thanksgiving - Observed 4th Friday in November
- Christmas Day - December 25
- Additional day at Christmas - December 24th OR December 26th
2What is the payroll schedule?
Payroll is processed on the 15th of each month and the last day of each month, totaling 24 pay periods annually.
3How does paid time off accrual work?
| Years of Service | Personal Leave Days Earned Per Month |
|---|---|
| Less than 5 years | 1 day (8 hours per month) |
| 5-10 years | 1.5 days (12 hours per month) |
| 10 or more years | 1.75 days (14 hours per month) |
| Years of Service | Personal Leave Days Earned Per Month |
|---|---|
| 18 months - 2 years | 0.67 hrs per month (8 hours per year) |
| 3-5 years | 1.00 hrs per month (12 hours per year) |
| 6 or more years | 1.67 hrs per month (20 hours per year) |
4When do I become eligible for paid time off?
- Full-time employees begin accruing personal leave days upon start date.
- Part-time employees begin accruing personal leave days after 18 months of service.